IEEE International Conference on Advanced Computing 2025 (ICAC-2025)

Submitting a paper to IEEE ICAC-2025 requires careful preparation — IEEE format compliance, double-blind anonymisation, EasyChair submission, and post-acceptance camera-ready. This guide walks through each step.

📋 Step 1 — Prepare Your Paper in IEEE Format

Templates

• MS Word template: Download from IEEE Template Selector
• LaTeX template: IEEEtran.cls (latest version)
• Overleaf: Use the official IEEE template project

Format Requirements

• Page layout: US Letter (8.5 x 11 inches)
• Two-column format
• Font: Times Roman, 10 pt body
• Pages: 6-8 pages for regular paper (6 pages free, 7-8 with extra page fee of $100/page)
• 4 pages max for short paper

Paper Structure (Recommended)

1. Title — concise, descriptive (max 20 words)
2. Abstract — 150-250 words
3. Keywords — 5-7 keywords
4. Introduction — problem motivation, contributions
5. Related Work — must cite relevant recent papers (last 3 years)
6. Methodology / Approach — technical core
7. Experimental Setup — datasets, hardware, baselines
8. Results & Discussion — quantitative + qualitative
9. Conclusion & Future Work
10. References — IEEE format, 20-40 references

🔒 Step 2 — Anonymise for Double-Blind Review

ICAC-2025 uses double-blind review — both authors and reviewers are anonymous.

What to Anonymise

• Author names and affiliations — replace with 'Anonymous Authors'
• Acknowledgements — remove or anonymise
• Self-citations in third person — 'Smith et al. [12]' → 'Smith et al. [12]' (third-person self-cite is OK)
• GitHub/publication links revealing identity — remove
• Funding source that reveals identity — generic 'funded by a research grant'
• PDF metadata (File → Properties → Author field) — must be 'Anonymous'

What to KEEP

• Methods, results, technical details
• Dataset names (public datasets)
• Code frameworks (PyTorch, TensorFlow, etc.)

Common mistake: Anonymising dataset name when it's a public benchmark — reviewers need this for reproducibility.

📝 Step 3 — EasyChair Submission

Process

1. Create an EasyChair account (free) at easychair.org if you don't have one.
2. Go to ICAC-2025 submission page: easychair.org/conferences/?conf=icac2025.
3. Click 'Make a new submission'.
4. Fill in: Paper title, abstract, keywords, subject areas (track selection).
5. Add all co-authors (name, email, affiliation) — even though paper PDF is anonymised, EasyChair knows who submitted.
6. Upload PDF (max 10 MB, must be in IEEE format).
7. Confirm submission. You'll get a submission ID.

Important Notes

• One author can be corresponding author on multiple submissions.
• Track choice matters — paper goes to that track's review committee. Wrong track = desk rejection.
• Conflict of interest declaration — list all reviewers with whom you have COI (collaborators, ex-students, current colleagues).
• Supplementary material — code/artefacts can be uploaded as ZIP (max 50 MB).

🔬 Step 4 — Review Process (What Happens)

Timeline

• Submission deadline: 30 September 2025
• Initial assignment to reviewers: 1-3 October 2025
• Reviews submitted by: 10 October 2025 (3 reviewers per paper)
• Author rebuttal window: 11-17 October 2025 (1 week)
• Reviewer discussion + final decision: 18-29 October 2025
• Notification: 30 October 2025

How to Read Reviews

• Each reviewer gives: Confidence score (1-5), Overall score (1-5), Detailed comments, Questions for authors.
• Meta-reviewer (track chair) synthesises reviews + rebuttal → final decision.

Author Rebuttal Tips

1. Address EVERY reviewer question, even minor ones.
2. Be polite — defensive responses hurt your case.
3. For factual corrections, cite sources.
4. For 'additional experiment' requests, run them if possible (rebuttal period is 1 week).
5. If you can't run an experiment, explain why and promise to add in camera-ready.

✅ Step 5 — Camera-Ready Preparation (If Accepted)

Tasks

1. Address reviewer comments (mandatory — reviewers will check).
2. Add author names + affiliations back to paper.
3. Add acknowledgements (funding, etc.).
4. Update PDF metadata (author = your name).
5. Stay within page limit (6 free + 2 paid).
6. Run IEEE PDF eXpress check (mandatory for IEEE Xplore publication).

IEEE PDF eXpress

1. Go to ieee-pdf-express.org.
2. Use Conference ID: ICAC25X.
3. Upload your camera-ready PDF.
4. Get back a PDF eXpress-validated PDF.
5. Upload this validated PDF to EasyChair as your final camera-ready.

IEEE Copyright Form

Every accepted paper MUST have a signed IEEE Copyright Form:

1. You'll receive an email from IEEE eCF system after camera-ready upload.
2. Click the link, fill in details (title, authors).
3. Sign electronically.
4. Copyright form gets auto-attached to your paper in IEEE Xplore.

📅 Step 6 — Register for Conference

For your paper to appear in IEEE Xplore proceedings, at least one author must register by 25 November 2025.

• Student IEEE member: Rs. 7,500
• Faculty IEEE member: Rs. 10,000
• Non-IEEE: Rs. 12,000
• International: $350-500 USD

If multiple papers, need 1 registration per paper (no shared registrations).

🎤 Step 7 — Prepare Presentation

• Time slot: 20 minutes (15 min presentation + 5 min Q&A)
• Slides: 16:9 widescreen, 15-20 slides max
• Practice: Time yourself — moderators are strict on time
• Backup: Carry PDF on USB + cloud (Google Drive)

⚠️ Common Mistakes That Lead to Rejection

• Not anonymising properly — name in PDF metadata, GitHub link, etc.
• Skipping Related Work or citing only old papers
• Methodology unclear — reviewers can't understand your approach
• No comparison with baselines — reviewers expect benchmark comparison
• Overclaiming results — 'state-of-the-art' without statistical significance
• Grammatical errors — use Grammarly or proofreader
• Plagiarism — EasyChair runs Turnitin; > 25% similarity → desk rejection
• Wrong track — submit ML paper to Security track → desk rejection
• Page limit exceeded — 9-page regular paper → desk rejection

📞 Help & Resources

• ICAC-2025 helpdesk: icac2025@iitd.ac.in
• EasyChair help: easychair.org/help
• IEEE Author Center: journals.ieeeauthorcenter.ieee.org